Head Track and Field Coach

Position Summary

Title: Head Track and Field Coach
Department: Reports to Athletic Director à Principal
Classification: Full time or Part Time for 2026-2027 school year
Schedule: As determined by supervisor.

Overview

The head track and field coach is responsible for planning and overseeing all aspects of the track and field program, including training, strategy, team selection, and game management. The coach serves as a role model, mentor, and leader for student-athletes, ensuring compliance with school policies and athletic regulations, and fostering a culture of respect, responsibility, and integrity on and off the field.

Mission

Prayer, Study, Community, Preaching – this is Dominican education at St. Pius X High School. Inspired by Veritas, young men and women embrace academic excellence and integrity, celebrate the community’s diverse gifts and heritage, and embody social justice and service.

Responsibilities

Management – The strategic planning, organization, coordination, and oversight of all aspects related to the track and field program. This encompasses a wide range of responsibilities, including budgeting, scheduling, facility management, personnel management, marketing, compliance with regulations, and the overall development and promotion of the program. Effective program management aims to ensure the success, growth, and sustainability of the program while prioritizing the well-being and development of athletes and supporting staff.
School and League Compliance – The head coach is responsible for ensuring their program is operating in accordance with all school protocols and procedures as documented within the SPX Employee Handbook (inclusive of the Coach’s Manual) and the Student/Parent/Guardian Handbook. In addition, the head coach must have a thorough understanding of all league rules/regulation and is required to act and operate in accordance with the sport’s governing body. Specific duties include, but are not limited to:

Documenting and enforcing academic, fiscal, and disciplinary ineligibility
Assisting with and acting in compliance with eligibility regulations of transfer and international athletes
Ensuring athlete registration and medical clearance prior to participation
Completing required coach trainings
Submitting rosters, schedules, and scores to the designated league and school management systems
Attending required TAPPS meetings (all-district/all-state picks); the head coach of the top team in the district needs to represent the entire district at the All-State picks.

Coaching staff – The head coach is responsible for the hiring, onboarding, and management of all assistant coaches. Key factors in successful management include clear communication, delegation of responsibilities, collaborative decision-making, conflict resolution, trust, empowerment, team unity, flexibility, feedback, and evaluation.
Team Operations – The head coach is responsible for operating a structured and organized program encompassing (but not limited to) the following tasks:

Ensuring the oversight and safety of players and personnel at all times
Developing a sports specific handbook documenting team policies and best practices – must align with SPX policy/procedures
Providing consistent and frequent communication to parents and players regarding team and athletic department events, games, policies, etc.
Reading all communication provided by the Athletic Director, Asst. to the Athletic Director, and school leadership
Recruiting a team parent to serve under the direction for the head coach
Recruiting team managers (as needed)
Submitting all transportation requests for away games and events to the Facilities Administrator
Ensuring the Early Release Travel Roster spreadsheet is complete and accurate at the beginning of each week (if/when the students are missing class – include managers)
Adhering to the proper overnight travel protocol (work with the Asst. to the AD to book hotel rooms)
Coordinating pre/post-game meals
Coordinating Senior Night
Maintaining an accurate inventory of all uniforms and equipment
Documenting all player statistics (and presenting the data at the All-District/All-State Picks)
Distributing lockers to athletes in collaboration with the Assistant Athletic Director
Ensuring coaches and players are in proper practice, game day, and travel dress
Utilizing the weight room in accordance with the schedule provided by the Athletic Director
Utilizing the athletic facilities in accordance with the schedule provided by the Athletic Director
Completing pre and post season forms (including a self-evaluation)
Engaging in a formal evaluation process with the Athletic Director
Managing a budget (in accordance with SPX policy and as approved by the Athletic Director

Purchasing equipment and uniforms
Coach stipend allocation

Game Operations

Securing officials, gate, concessions, scoreboard/game clock, play clock/shot clock, game announcer/music operator
Ensuring field, court, sideline, press box, videoboard, sound system scoreboard are set-up
Setting up Hudl focus and other cameras to ensure games are filmed
Serving as game support of sub-varsity games
Scheduling and confirming officials/umpires for the game

Providing/receiving the officials with the Official Expense Report (or designated payment form) – Ensuring the forms are completed accurately and legibly.
Submitting the completed forms to the Athletic Director’s Office immediately following the game

Development – Athletic program and athlete development involves the structured process of nurturing and enhancing the skills, abilities, and overall well-being of athletes within a sports program. This encompasses various aspects, including physical, technical, tactical, psychological, and social development. It involves identifying talent, assessing strengths and weaknesses, setting performance targets, providing appropriate training and resources, monitoring progress, and offering guidance and support to help athletes reach their full potential.
Instruction – Teaching the correct skills, fundamentals, strategies, and rules of track and field. The head coach will provide appropriate feedback, encouragement, and enthusiasm to ensure that each athlete reaches his or her maximum potential – physically, mentally, socially, and emotionally.

Recruitment Efforts – as it pertains to both program promotion and student-athlete collegiate recruitment, within the guidelines of school policy

Promoting the school and the athletics program to the community
Hosting clinics and camps
Operating off-season programs
Coordinating Middle School Nights and other events
Working closely with the admissions office
Aiding in the college recruitment process (promoting via various mediums – phone calls, email, film, social media, etc.)
Supporting (and educating) student-athletes through the college recruitment process
Attending local feeder middle school events

Community Engagement

Attending and/or coordinating the following meetings and events

SPX Athletic Department Meetings
Open House
Registration Night
Signing Days
Meet the Coaches Mixer
Professional development
Pre-Season Meetings
Seasonal awards ceremonies

Other Duties as Assigned – in addition to the specified responsibilities outlined, the head coach is required to teach a designated number of courses and may be required to perform additional tasks or assignments as directed by the Athletic Director or principal. These additional duties might arise due to changes in organizational needs, special projects, or unforeseen circumstances.

Qualifications and Experience

Commitment to embrace the Catholic Mission and Dominican Charism at St. Pius X High School.
Completion of Safe Haven environment training.
Bachelor’s in related field preferred.
Ability to establish and maintain cooperative and effective working relationships with constituency groups.
Professional attitude and appearance.
Program knowledge; head coach experience preferred.